WSU Vancouver-specific COVID-19 FAQs

The Bookie, Student Bookstore

Yes The Bookie is closed until at least Tuesday, May 5.

The Bookie currently has plans to be open before rentals are due May 8. Visit The Bookie’s website for the most up-to-date information.

Equity, Diversity and Inclusion

The BaCE Program will continue with its online series, BaCE Wellness Wednesdays. The series provides brave, welcoming, supportive and safe space for faculty, staff and student participants; and like the in-person BaCE workshops, Wellness Wednesdays center equity, diversity, inclusion and belonging, specifically the lived experiences of vulnerable and underrepresented populations. Topics and themes include self-care, supporting students and building community. Check the BaCE registration page for upcoming dates.

The SEEC Association (Support and Empowerment for Employees of Color) is also providing virtual lunchtime series, Gab & Grub Fridays, for WSU Vancouver faculty, staff and students who also identify as people of color. This is an opportunity for campus community members to stay connected and enjoy each other's company. It is a supportive space open to all. Contact Obie Ford III for more details and dates.

Supporting the campus community, especially vulnerable and underrepresented community members, is paramount during this trying time. There are a number of additional campus resources and support units available to students, staff and faculty during this time of transition including the Student Wellness Center, Center for Intercultural Learning and Affirmation (CILA), Cougar Food Pantry, Office of Equity and Diversity, BaCE Wellness Wednesdays and Campus Safety.

WSU Vancouver stands with all vulnerable groups and underrepresented communities who are experiencing increased levels of targeting and bigotry during this crisis, including Asian/Asian-American, Black/African-American and Hispanic/Latinx populations. Students, staff and faculty are asked to be vigilant in reporting online and in-person incidences of bias (e.g., racism, xenophobia, ableism, bullying, etc.), including virtual attacks of classes, or Zoom bombings. If you witness, think that you have witnessed and/or experience an in-person or online bias incident, report it to the WSU Office of Civil Rights Compliance and Investigation.

Events

All March and April events have been canceled or moved to an online format. Consult CougSync and the events calendar on the WSU Vancouver homepage for details.

A virtual graduation celebration for all WSU campuses will be held on May 9. The in-person 2020 Commencement Ceremony will be postponed until at least August.

Library

No. The Library is closed until May 4. For hours of operation after the mandated “Stay Home, Stay Healthy” order issued by Gov. Inslee is up, check the library website or call 360-546-9680. For help, email or chat from the library’s website during library hours.

Yes.

  1. Articles: If the full-text is not available in the library's database that you are searching, use the "Find-it at WSU" button. If you need to order it, use ILLiad and an electronic file will be sent to you.
  2. Books: Use SearchIT to order the book from WSU Vancouver or WSU Pullman Libraries. The book will be mailed directly to you along with a pre-paid return label. If you are unable to mail the book back, no fine will be due. (See FAQ about library fines.) If you have questions, email library@wsu.edu or call 360-546-9680.

**Faculty—let us know if you need an item that is owned by a non-WSU library.

As long as items (that are due between March 16 and May 8) are returned in good condition by May 8, no fines will be due.

WSU Vancouver is making more laptops available for students to use. Email the library to determine availability.

Mail Services

Yes. Mail Services will be open Monday through Friday as outlined below:

  • 10 a.m. – noon — mailroom is open to campus personnel for mail pickup/drop-off
  • 9:30 – 10 a.m. — delivery/pickup of parcels to/from the Library
  • 9 a.m. – 5 p.m. — accept inbound shipments
  • Mail/package recipients will be contacted to determine delivery method
  • Outbound shipments via WSU Courier, USPS, UPS, FedEx
  • Delay of all live or perishable products is encouraged. If delivery is needed, contact Mail Services to coordinate in advance.

For assistance, contact Mail Services at 360-546-9708 or van.mailroom@wsu.edu.

Parking and Public Safety

Public Safety is maintaining a police/security presence on campus as per usual. You can reach Public Safety by phone: 360-546-9001, pager: 360-690-1527 or email.

Yes, parking fees are being returned with the submission of the pass. Parking Services will need your WSU ID, email address and phone number to process the returns.

The fastest way to receive your refund is to mail your parking permit to WSU Vancouver Parking Services, 14204 NE Salmon Creek Avenue, Vancouver, WA 98686 with your request for a refund. Your refund amount will be prorated per the post date of your mailed permit return. Parking Services contacts are van.parking@wsu.edu, 360-546-9002 and 360-546-9003. Parking permit enforcement is still in effect per state law.

Student Services

No. The Student Wellness Center is closed until May 4. Staff will be available by phone, email and video conferencing but appointments will need to be scheduled in advance.

Yes. Limited services will be provided. Group counseling, Let’s Talk, outreach workshops and initial consultations are currently postponed. In-person services are transitioning to phone and video conferencing. Same day and urgent appointments will be available. For students who have never been seen by a counselor at WSU Vancouver, we are working to get a secure form of communication for email, phone and video conferencing and so there may be a delay in scheduling your first appointment. Additionally, students who have been actively participating in ongoing individual counseling for spring semester (i.e. have attended an appointment in the last 3 – 4 weeks), have three options: (1) postpone until in-person services can commence (we will reassess on April 6); (2) periodic, brief phone check-ins; or (3) phone or video conferencing. Visit the Counseling Services website for more information.

Health Services will be open Mondays 11 a.m. – 4 p.m.

Be aware that WSU Vancouver Health Services is not able to test for COVID-19. If you suspect that you may have COVID-19, you will need to seek care at another health care facility.

No. The Access Center is closed until May 4. The center will no longer proctor exams in-person but will continue to work with instructors to provide accommodations. Student intake or check-in appointments will be via phone or Zoom. To check out or return equipment, contact van.access.center@wsu.edu. For answers or to schedule an appointment, contact the Access Center at 360-546-9238 or van.access.center@wsu.edu.

Tutoring sessions are now available via Zoom. Go to the Quantitative Skill Center website for schedules and directions.

While the on-campus office is closed, Writing Assessment support is still available during regular office hours via email and telephone. Visit the Writing Assessment website for contact information.

Writing Placement Exams

An alternative writing placement exam is available for currently enrolled students. Students should contact their advisors or Writing Assessment support for guidelines and instructions. Writing placement options for new students will be available beginning May 2020.

Junior Writing Portfolio (JWP)

For students not planning to graduate this semester, Junior Writing Portfolio holds have been removed for spring semester; students will need to complete one or both parts of the Junior Writing Portfolio (timed write and packet) during the fall 2020 semester for spring 2021 registration.

Students planning to graduate this term should check their myWSU notifications for instructions on submitting packets or completing a Timed Writing alternative.

Questions can be directed to Ciara Seppala at 360-546-9260 or at van.writingassessment@wsu.edu.

If you know a student facing hardships or experiencing additional needs during this trying time, the Student Emergency Fund may be a resource. The fund can help with housing, food, health care, materials needed for class or other needs. Direct students to the Student Financial Services webpage to learn more about the fund and how to access it.

Student Support

HRS Vancouver Operations FAQs

HRS staff are engaging in social distancing practices by teleworking in keeping with Washington State Department of Health and Governor Inslee’s directive of March 16, 2020. Until further notice, HRS will be working remotely.

HR services are still available Monday through Friday, 8 a.m. to 5 p.m. You can contact HRS Vancouver staff by phone or email: Diane Laya, 360-546-9587 or diane.laya@wsu.edu; Julia Getchell, 360-546-9595 or julia.getchell@wsu.edu; Lauren Stricker, 360-546-9094 or lauren.stricker@wsu.edu. Voicemail messages are promptly returned.

HRS Vancouver and HRS Pullman will accept electronic documents. Legible scanned documents are appreciated.

Applications are available to turn your electronic device into a scanner. For example, Microsoft Lens is a free app that allows you to scan, save and send any text document from your device. You can also take a photograph of your document and sent it to HRS.

Work and Leave Options for Staff and Faculty during COVID-19 Pandemic

HRS Pullman has published several leave and work resources for faculty, civil service, administrative professional and temporary staff members. Visit HRS Pullman COVID-19 Leave and Work site. HRS Vancouver recommends that employees frequently check this website for updated work and leave information.

A telework agreement is not required during this time period. WSU Vancouver managers and employees will track telework assignment information using the Telework Assignment document. A copy should be retained by the supervisor and a copy sent to Anne Harding in the Chancellor’s Office.

We encourage you to think creatively about work that can performed from an alternate location. Contact HRS Vancouver staff members for assistance and advice. Specific ideas include training, policy review, business process updates and those special projects you have been meaning to complete. For additional guidance, visit HRS Pullman COVID-19 Leave and Work FAQs.

ou and your staff member should fill out the Telework Assignment form. This will help plan the work assignments, communications, supervision and equipment being used for telework.

Faculty and Staff Contacts with COVID-19 Positive Individuals

WSU is following Washington State Department of Health Guidelines for handling illness and suspected COVID-19 cases in the workplace. Contact an HRS Vancouver staff member or Lt. Dave Stephenson for advice and assistance. Specific steps to take are at HRS Pullman COVID-19 Leave and Work FAQs.

Faculty and Staff Who Come to Work when Sick

Contact HRS Vancouver staff or Lt. Dave Stephenson for advice and assistance. Detailed guidance is also available at HRS Pullman COVID-19 Leave and Work FAQs.

Hiring and Onboarding during COVID-19

Hiring committees are strongly encouraged to use Zoom and other technologies for interviews. Contact HRS Vancouver staff for guidance.

New-hire paperwork can be submitted electronically to the HRS Vancouver. I-9 processes do not change. Diane Laya and Sara Rauch are available to review and process newly hired employees I-9 documents.

Hiring Freeze Position Justification

Chancellor Mel Netzhammer will review and approve requests to fill full-time, regular faculty and staff positions. WSU Vancouver Budget Council will review requests and provide recommendations to Chancellor Netzhammer. Chancellor Netzhammer has delegated authority to approve temporary and part-time positions to Vice Chancellor Lynn Valenter. Chancellor Netzhammer has delegated authority to approve summer academic appointments to Vice Chancellor Renny Christopher.

Chancellor Netzhammer, Vice Chancellor Valenter and Vice Chancellor Christopher.

Criteria includes:

  • Is this a “mission critical” position?
  • Are there other vacancies in the department/college?
  • Can other employees complete the work?
  • Extent to which the position serves students

It means if a position is not filled, it will cause a failure or significant damage to the system/operation/service.

Please complete the Position Request form (PDF), as well as an April 2020 WSU Vancouver Hiring Freeze Justification form, which is included as the third page of the form. If a two-page form shows up, you may need to clear your web browser cache.

If a Position Request form is not required (temporary/hourly), please route the April 2020 WSU Vancouver Hiring Freeze Justification (PDF) form with the TEMPS display document.

The same information is required on both forms.

Contact WSU Vancouver HRS staff members for assistance: Julia Getchell, julia.getchell@wsu.edu; Diane Laya, diane.laya@wsu.edu; and Lauren Stricker, lauren.stricker@wsu.edu.