Principal Assistant for the Office of the Chancellor

Position number:
R-2225
Position summary:

COVID-19 Vaccine Information:

In accordance with Washington State Governor’s Proclamation 21-14.1, as a condition of employment, all WSU employees must be fully vaccinated or have an approved medical/religious accommodation no later than October 18, 2021. People are considered fully vaccinated two weeks after receiving their last shot in a vaccine series. Vaccine or an approved accommodation for new employees will be verified no later than October 18, 2021. If the effective date of appointment is October 18, 2021 or later vaccine or approved accommodation status will be verified prior to first day of employment. Please reach out to Human Resource Services (HRS) at hrs@wsu.edu or 509-335-4521 if you have questions regarding this.

 

Summary of Duties:

The Principal Assistant is responsible for providing a full range of comprehensive and confidential administrative assignments in support of the Office of the Chancellor. Primary duties are administrative support for the Associate Vice Chancellor for Equity, Diversity and Inclusion, the Assistant Vice Chancellor for Strategic Partnerships and the Chancellor’s Chief of Staff.

The Principal Assistant is expected to maintain communication and collaboration among internal and external constituents, meeting planning and management, event logistic planning, office responsibilities, budget monitoring and maintenance as well as supporting the goals of the Chancellor’s Office.

This position is the first point of contact in the Chancellor’s Office and positive interpersonal skills with students, faculty, staff and community members is critical. This position is proactive and undertakes projects with little direction yet is a team player.

Duties include: complex and intricate calendar management; meeting planning with senior level management, administrative officers and University constituents; general office management, fiscal budget tracking, records organization and management; special event planning and coordination across small to very large events; detailed and complex travel planning.

This position works closely with other university assistants to proactively plan, manage and accomplish tasks. This position also has broad knowledge of campus and university functions in support of the professional programs.

This is position is efficiently responsive, undertakes a variety of projects, gathers and summarizes information for reports. Work and information handled is of a nature regularly requiring confidentiality and the exercise of discretion.

Minimum requirements:

A Bachelor’s degree in business administration or other relevant field and four (4) years of progressively responsible management work experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional requirements:

Ability to work flexible hours, including evening and occasional weekends.

Preferred qualifications:

Professional work experience in higher education and knowledge of university structure.

Working knowledge of Washington State University policies and procedures.

Experience managing office operations including, payroll, travel, budgeting, and purchasing.

Work schedule:
Monday - Friday
Salary:
$50,000 - $55,000 Commensurate on qualifications and experience
To apply:

Application Instructions:

Please visit this link to apply for the Principal Assistant

Applicants must attach the following documents to their online application: 1) resume 2) a cover letter and 3) contact information for professional references. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Screening of applications has begun and will remain ongoing until a successful applicant has been identified.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veterans, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Washington State University is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259 (f), or hrs@wsu.edu.